​Is this package for me?

You just got engaged and have finally decided on a wedding date. Now what?  You have no idea what to do next and would need all the help you can get to plan this perfect wedding.  You need detailed guidance from conceptualization to execution.  

This package includes: 

Planning, & Preparation 

- Up to (8) hours of In - person consultation / session.  May be used for

• Design session to disuss personality, taste, and style of your wedding. (location, stationary, floral, lighting, favors, linen...etc)

• Site visit

• Vendor interviews

• Timeline session

• Menu tasting @ wedding venue

• Wedding ceremony rehearsal

- Unlimited e-mail, phone & text consultation

- Listen to your ideas & make suggestions

- Etiquette advisement

- Stationary advisement (invitation, program, place cards, menu....etc)

- Event, color & decor design advisement

- Floor plan creation

- Review vendor proposals and contracts

- Request and obtain copies of Insurance certificates if required by venue

- Create vendor list with contact information, setup and strike times and provide to all necesary parties

- Assist with vendor meeting times and appointments

- Assist with placing orders for any rental items if needed (specialty linens, chairs, furniture, draping, dance floor...etc)

- Final vendor confirmation the week before wedding

- Vendor referrals, selection and negotiation 

- Creating and working with in personalized wedding budget

- Detailed wedding day timeline created

- Relay final head count to appropriate parties

- Review Banquet Event Order (BEO) from hotel / caterer

- Marriage License Information

- Checklist of "to do" things after timeline session

- Distribute wedding day timeline to vendors

- Advisement on guest list format and tracking

- Contact all vendors week of the wedding to be sure everything is on schedule as planned 

 

Rehearsal

- On-site coordination of wedding rehearsal (up to 3 hour)

- Organize wedding party for line up & placement

-  Rehearse with actual music for procession and recession (if MPS also provides music for wedding day)

-  Conduct the logistics of ceremony if officiant is not present

-  Collect any final payment and gratuities for vendors (if any)

-  Receive and store any personal items for wedding ceremony and reception 

 

Wedding Day Services

- On-site 1 x Professional Wedding Coordination on wedding day (up to 10 hours)

- Setup, supervision, overall management of wedding ceremony and reception

- Wedding Day Emergency Kit available as needed

- Distribute flowers to wedding party and family

- Oversee all vendor commitments and responsibilities

- Manage the timing of the event with wedding party, family members and vendors

- Setup personal items as per instructions for ceremony and reception 

- Assist with ceremony processional and recessional order

- Cue ceremony

- Coordinate and cue music with musicians / DJ 

- Transport any personal accessories from ceremony site to reception

- Attending to guests with special assistance

- Greet guests and assist with seating arrangements

- Final inspections on setup, seating placements, place cards, decor...etc.

- Assist and resolve any unforeseen events such as additional meals and non RSVP guests

- Line up and cue bride, groom, bridal party, family and vendors for all reception activities

- Oversee and coordinate all vendor commitments for grand entrances, dances, bouquet tosses, cake cutting and any other activities planned

- Coordinate vendor meals and breaks

- Distributes final payments/gratuities (paid by client) to vendors

- Coordinating transport of gifts and personal items in the designated car or room with groomsmen or other designated helpers.

* Due to the nature of a Wedding Coordinator's duty being wide ranged and tedious, we can't list everything here.  Above is a brief overview of what's included in the package.  Please feel free to contact us if you want to find out if a particular service is or isn't included.

* Additional consultation sessions can be added a la carte on a hourly basis.

* Additional Coordinators required for larger weddings.  May be added as needed.